Digital Grail Convention Wiki - User contributions [en]

Main Page

2022-10-17T04:40:58Z

Adamhelsene@digitalgrail.org: Moving contracts to private wiki

===Editing the wiki===
[[Wiki Editing Guide]]

If you don't wish to edit the wiki, or are unsure of something, use this form: [https://docs.google.com/forms/d/e/1FAIpQLSeYf9IbD_t6vxnYtOzRaftYwqtqidftUHAGquscHDF4OVelsw/viewform?usp=sf_link Suggest Edits for the Wiki]

===Convention Social Media Pages===
[https://www.digitalgrail.org/contact-us/social-media-accounts Convention Social Media Pages]

=== Staff Information ===
<div style="float:left;">
{| class="wikitable" style="margin:auto"
|-
| [[:Category:Timelines|Timelines]] || [[:Category:Standard Operating Procedures|All Standard Operating Procedures]]
|-
| [[:Category:General| General Departments used by all conventions]] || [[:Category:Departments| All Departments (including Convention Specific ones)]]
|-
| [[:Category:Anime Fargo|Anime Fargo specifics]] || [[:Category:Fargo CoreCon|Fargo CoreCon specifics]]
|-
| [[:Category:Fargo GameFest|Fargo GameFest specifics]]
|}
</div>

Guest Liaison

2022-10-17T04:39:18Z

Adamhelsene@digitalgrail.org:

[[Category:Guest Liaison]]
{{PublicDeptNeedsUpdating}}
== Department description ==
Guests come from far and wide to our conventions. They are here to educate, entertain, and give us insights into the fandoms we love.

== Staff ==
Guest Staff, called "Liaisons" will be responsible for ensuring guest needs are being met. This may include taking them to dinner, showing them around and general gophering. Liaisons should know the locations of guests and ensure they are in the proper event location as per their schedule. They may be required to assist guests in autograph lines and stage presentations.
=== Department head ===
The Guest Liaison department head will be responsible for locating and acquiring guests to perform at our conventions. This could include in person or virtual convention needs. They will need to propose a budget for each guest and upon approval work with the guests in creating a contract (see [[privatewiki:Guest Liaison Contract Template]]). This may include travel, lodging, appearance fee, and per diem. The department head will need to work with the treasurer for booking travel if needed. The department head will be responsible for having guests picked up from airports if applicable. The department head will need to correspond about details and gather "Bios" and pictures for [[Publications]] and [[Social Media]]. The department head will need to ensure guests are provided with schedules and contact information (See [[Example Info Sheet for Guests]]). The department head will need to train Guest Staff "Liaisons" on logistics and needs required by the guests. The department head will need to work with [[Social Media]], [[Website]], and possibly [[Graphics]] to promote and hype our guests prior to the convention. They may need to work with [[Audio/Visual]], [[Ceremonies]], [[Panels]] and [[Safety/Security]] for presentations. Guests may include Performers, Master of Ceremonies, and assorted professional presenters.

=== Timeline ===
See [[Guest Liaison Timeline]] for a rough schedule.

=== Standard Operating Procedures ===
See [[Guest Liaison SOP]]

=== Other staff ===
[[Audio/Visual]], [[Ceremonies]], [[Panels]], [[Safety/Security]], [[Social Media]], [[Website]]

Guest Liaison

2022-10-17T04:39:04Z

Adamhelsene@digitalgrail.org: Moving contract to private wiki

[[Category:Guest Liaison]]
{{PublicDeptNeedsUpdating}}
== Department description ==
Guests come from far and wide to our conventions. They are here to educate, entertain, and give us insights into the fandoms we love.

== Staff ==
Guest Staff, called "Liaisons" will be responsible for ensuring guest needs are being met. This may include taking them to dinner, showing them around and general gophering. Liaisons should know the locations of guests and ensure they are in the proper event location as per their schedule. They may be required to assist guests in autograph lines and stage presentations.
=== Department head ===
The Guest Liaison department head will be responsible for locating and acquiring guests to perform at our conventions. This could include in person or virtual convention needs. They will need to propose a budget for each guest and upon approval work with the guests in creating a contract (see [[privatewiki:Guest Liaison Contract Template]]). This may include travel, lodging, appearance fee, and per diem. The department head will need to work with the treasurer for booking travel if needed. The department head will be responsible for having guests picked up from airports if applicable. The department head will need to correspond about details and gather "Bio's" and pictures for [[Publications]] and [[Social Media]]. The department head will need to ensure guests are provided with schedules and contact information (See [[Example Info Sheet for Guests]]). The department head will need to train Guest Staff "Liaisons" on logistics and needs required by the guests. The department head will need to work with [[Social Media]], [[Website]], and possibly [[Graphics]] to promote and hype our guests prior to the convention. They may need to work with [[Audio/Visual]], [[Ceremonies]], [[Panels]] and [[Safety/Security]] for presentations. Guests may include Performers, Master of Ceremonies, and assorted professional presenters.

=== Timeline ===
See [[Guest Liaison Timeline]] for a rough schedule.

=== Standard Operating Procedures ===
See [[Guest Liaison SOP]]

=== Other staff ===
[[Audio/Visual]], [[Ceremonies]], [[Panels]], [[Safety/Security]], [[Social Media]], [[Website]]

Wiki Editing Guide

2022-10-17T04:09:05Z

Adamhelsene@digitalgrail.org: Adding code/nowiki tags for formatted control text

==Official Documentation==
[https://www.mediawiki.org/wiki/Help:Formatting MediaWiki Formatting]

==Questions or Uncertainties==
If any of the below information has you confused and you want clarification please email webmaster@digitalgrail.org.

If you have questions or doubts when editing feel free to use the form link on the [[Main Page]].

==Naming Conventions==
* For pages that would share a common name but are meant to be convention specific add a " - <convention name>" to them.
** For example: [[Volunteers Timeline]] & [[Volunteers Timeline - Fargo CoreCon]]
*** for these pages like these you'll add the department category & the convention category (see that section of this page).
* If a category is marked only for one convention but the convention you're a part of uses it, then you'll need to do the following:
*# Remove the convention specific category on the Category page.
*# Go to each sub page of the category and determine if the information applies to your convention or not.
*## if not then rename that page (top right menu: More > Move) following the above guidelines.
*## For an example of this check out [[Volunteers Timeline]] & [[Volunteers Timeline - Fargo CoreCon]] (The public relevant info is in the first, and ONLY the convention specific info is in the convention specific page).
*## For the convention specific page add the category for the convention.
*# Add any additional pages that are your convention specific as well, following the guidelines listed here.

==Updating a page==
* If a page already exists and you need to add info to it, please just do so.

===If you find a page has information irrelevant to your convention===
# Email the other 2 convention's department for that category
#* For example if you find something on [[Volunteers]], [[Volunteers Timeline]], etc is wrong then email volunteers@<convention name with no spaces>.org for all other conventions and inquire about the information.
#*** IE if you're in Fargo Gamefest then you'd email volunteers@fargocorecon.org and volunteers@animefargo.org.
## If it's determined that neither other convention uses this, then delete the offending information.
## If only 1 of the other conventions use it, then find or create the convention specific page for that object (see Naming Conventions above) and add the information correctly to the new page then delete it on the general page.
## If both of the other conventions use that information then leave it in, and if you feel it's needed you can find or create your convention's specific page and identify that the offending information is not used for your convention or you can identify if it's worth incorporating the information into your convention.

==Common formatting==
''Side note - The Table Of Contents at the top gets created automatically by using headers.
* Also remember that most of the documents here (unless specifically placed in a convention specific category) are for each convention.
* Instead of "Fargo CoreCon" or "Anime Fargo", use "the convention"
* Instead of "accessibility@fargocorecon.org" use "Accessbility".

===Header format===
* To make a header like the one above here then you should surround the text with 2 ='s signs.
** Example: <code>==This is a header==</code>

===Sub Header Format===
* Sub headers just add extra ='s on each side.
** Example: For a sub header to "Common Formatting" you'd just need to add a line below that and put <code>===Sub Header===</code>
** this maxes out at <code>======</code> on each side.

===List format===
* To make items in a bulleted list like this one you use "* " before the text. To indent bullets you can just add more *'s
** Example: <code>* This is will be bulleted like the line above</code> or <code>** This will be bulleted like this line is</code>
* To make a numbered list you use "# ". And like the above you simply add more #'s to add intended lines.

===Italics===
* To ''italicize'' text you surround it with two 's on each side.
** Example: <code><nowiki>''Italics''</nowiki></code>

===Bold===
* Bold works like Italics except it's 3 ' instead of 2.
** Example: <code><nowiki>'''Bold'''</nowiki></code>

===Bold & Italics===
* This is simply 5 ' on each side. 2 for italic and 3 for bold.
**Example: <code><nowiki>'''''bold & italic'''''</nowiki></code>

===Page Linking===
* To link a page you simply do <code><nowiki>[[your page title]]</nowiki></code>

===Link to a Category Page===
* To link to a category simply do <code><nowiki>[[:Category:''category name''| ''Text to be displayed'' ]]</nowiki></code>
** The end result is what you see on the main page under "Staff Information"

===Linking between the public and private wiki===
* If on the public wiki (like we are now) you can do the following to link to a page on the private wiki [[privatewiki:<Your Page>]]
** Example: <code><nowiki>[[privatewiki:Main Page]]</nowiki></code>
*** The above will show "privatewiki:Main Page" when reading.
** You can also add after <your page> a | and then a better wording for the link. Example <code><nowiki>[[privatewiki:<your page>|Link to your page]]</nowiki></code>.
*** the above will show the text "Link to your page" when reading.
* For linking to categories instead of <your page> you'd do "Category:<your category>".
** Example: <code><nowiki>[[privatewiki:Category:Departments]]</nowiki></code>
*** The above will show "privatewiki:Category:Departments" on the reading page.
** Example using the better wording: <code><nowiki>[[privatewiki:Category:Departments|Departments on the private wiki]]</nowiki></code>
*** The above will show "Departments on the private wiki"
* If on the private wiki and linking to the public then you'd use "publicwiki" instead of "privatewiki" in the above examples

==Categories==
* Categories only need to be worried about for new pages.
* The biggest thing for categories is that we want to each page to link to it's department category, and if applicable (IE the department category is a general one, but this page is specific to a convention) the convention the page is specific for.
* Then you ensure the Department Category is linked to either General if it's a category that exists in both conventions or to the Convention that the category is for.

===How to declare a category===
* To declare a category then you need to use (on it's own separate line - best practice is at the top but can be wherever) [[Category:<your category>]].
** Categories can have spaces.

===Category Requirements===
* For department category pages you must use <code><nowiki>[[Category:Departments]]</nowiki></code> as that's for the complete department list, regardless of convention specific or general.
** See [[:Category:Accessibility|Accessibility Category]] for an example.

Logistics

2022-10-17T03:38:07Z

Adamhelsene@digitalgrail.org: Updating wording for staff and description

[[Category:Logistics]]
{{PublicDeptNeedsUpdating}}

== Department description ==
Logistics is responsible for procurement, storage, and transportation of equipment and physical resources needed for the convention.

== Staff ==
Staff will help load and unload equipment. They will use various dollies, carts and other equipment to help move items.

=== Department head ===
The department head will be responsible for keeping inventory and procuring storage for miscellaneous items associated with the convention and Digital Grail. They will be responsible for transporting owned and borrowed equipment to and from the convention which may include renting appropriate trailers or trucks as needed. They will oversee the scheduling of drop off and pick up times for any possible department. They may work closely with [[Projects]] and [[Hotel]] to ensure items fit on vehicles and can enter the door sizes of the venue as well as appropriate loading and unloading areas.

=== Timeline ===
See [[Logistics Timeline]] for a rough schedule.

=== Standard Operating Procedures ===
See [[Logistics SOP]]

=== Other staff ===
All.

Template:PublicDeptNeedsUpdating

2022-10-17T03:34:47Z

Adamhelsene@digitalgrail.org:

'''This public department page needs more information! Please help add information to the page.'''

Charity Auction Timeline

2022-10-17T03:29:07Z

Adamhelsene@digitalgrail.org: Updating SOP link

[[Category:Charity Auction]]
[[Category:Timelines]]
{{Timelines}}
 '''INCOMPLETE'''

{{Immediately after accepting the position}}

==11-1 months before the convention==
* Contact businesses, other conventions, the Guest Liaison for the guests, etc. to gather items for the charity auction

==Month of the convention==
{{Timeline SOP|Charity Auction SOP}}

Accessibility Timeline

2022-10-17T03:28:11Z

Adamhelsene@digitalgrail.org:

[[Category:Timelines]]
[[Category:Accessibility]]
{{Timelines}}

{{Immediately after accepting the position}}

== 6 months before the convention ==
<ul>
<li style="font-weight: 400;" aria-level="1">Review with staff any additions/deletions/modifications needed for the upcoming convention.</li>
</ul>
<ul>
<li style="font-weight: 400;" aria-level="1">Check inventory for the Quiet Room and do a budget request for any additional items for the room.</li>
<li style="font-weight: 400;" aria-level="1">Confirm with hotel@<convention email> that a ramp will be available for Main Programming.</li>
<li style="font-weight: 400;" aria-level="1">Confirm we have enough pronoun stickers/pins/whatever is being using.
<ul>
<li style="font-weight: 400;" aria-level="2">Work with Logistics to check inventory and order/make more if needed.</li>
</ul>
</li>
<li style="font-weight: 400;" aria-level="1">Work with registration@<convention email> to determine if there is a need for fast passes.</li>
</ul>
== 5 months before the convention ==
<ul>
<li style="font-weight: 400;" aria-level="1">Create any posters you need for the convention or ask graphics@<convention email> if they are able to make one, along with any other graphics needs.</li>
<li style="font-weight: 400;" aria-level="1">Create welcome sign for special needs guests or ask Graphicsif they are able to make one.</li>
<li style="font-weight: 400;" aria-level="1">Request the convention dates off from work. It’s suggested you also take the Monday following the convention off as well.</li>
</ul>
== 4 months before the convention ==
<ul>
<li style="font-weight: 400;" aria-level="1">Contact Registration to figure out special rates for local non-profits that work with disabled individuals.</li>
<li style="font-weight: 400;" aria-level="1">Contact local non-profits that work with disabled individuals to notify them of special rates for their clients during certain hours.</li>
</ul>
== 3 months before the convention ==
<ul>
<li style="font-weight: 400;" aria-level="1">Develop a team of volunteers (or work with the Volunteer head) to man the Quiet Room throughout the convention.</li>
</ul>
== 2 months before the convention ==
<ul>
<li style="font-weight: 400;" aria-level="1">Write a paragraph about the Quiet Room, location, hours, and purpose. Send it to programguide@<convention email> and scheduling@<convention email> by the 15th of this month.</li>
<li style="font-weight: 400;" aria-level="1">Send your hotel needs and room layout to hotel@<convention email> by the 15th of this month.</li>
</ul>
== 1 month before the convention ==
<ul>
<li style="font-weight: 400;" aria-level="1">Send anything you need announced during opening and closing ceremonies including slides to the Ceremonies head by the end of this month.</li>
</ul>

==Month of the convention==
{{Timeline SOP|Accessibility SOP}}
* Work with volunteers@<convention email> to fill any open Quiet Room shifts.
* Send out reminders to local non-profits that work with disabled individuals of special rates for their clients during certain hours.

== Responsibilities at Convention ==
<ul>
<li style="font-weight: 400;" aria-level="1">Day before the convention- Help set up the Quiet Room.</li>
<li style="font-weight: 400;" aria-level="1">Make sure the Quiet Room is clean and staffed throughout the convention.</li>
<li style="font-weight: 400;" aria-level="1">Sunday - Help tear down the Quiet Room.</li>
</ul>

Anime Fargo Organization Roles

2022-10-17T03:26:58Z

Adamhelsene@digitalgrail.org: Updating wording for department benefits

[[Category:Anime Fargo]]
[[Category:Organization Hierarchy]]

== Leadership ==

These roles come in three flavors, Chair, Vice-Chair, and Treasurer! They are responsible for overseeing departments and handling convention-wide responsibilities before, during, and after the yearly convention.

== Staff ==

Staff are what make AF go before, during, and after the convention!

=== Department Head ===

Department heads are the owners of a particular area of the convention, such as cosplay, gaming, registration, etc. They should generally be at regular staff meetings, where department updates are given, and questions/issues can be addressed.

==== Responsibilities ====

Heads are expected to help with general convention setup and tear down, coordinating with Logistics and other departments as needed to set up their department.

Typically, a department has a single head, but exceptions can be made for co-heads.

==== Benefits ====

* Creative control of a department!
* Complimentary membership/badge for the convention!
* Access to staff den and other staff-only areas of the convention!
* A <department>@animefargo.org email address!
* The forbidden knowledge of our deepest convention secrets!
* Other staff events through the year

=== Department Staff ===

Department staff help department heads with a specific department. This can range from assisting with pre-convention tasks to helping out on convention weekend.

==== Responsibilities ====

Staff should attend the general staff meetings and provide updates as needed.

Staff should be available to help with set up and tear down as required by their department head.

Staff should coordinate with their department head to determine any tasks during the convention.

==== Benefits ====

* Creative control of a department!
* Complimentary membership/badge for the convention!
* Access to staff den and other staff-only areas of the convention!
* The forbidden knowledge of our deepest convention secrets!
* Other staff events through the year

=== General Staff ===

General staff are folks who aren't part of a specific department, but are still valuable team members that can often help out in different areas as needed through the convention weekend or during pre-convention tasks.

==== Responsibilities ====

General staff will be requested to help in areas that need help during the convention. Ops can help coordinate these efforts.

General staff should be available to help during set up and tear down, and should work with the Logistics head to determine what tasks need to be done.

==== Benefits ====

* Complimentary membership/badge for the convention!
* Access to staff den and other staff-only areas of the convention!
* The forbidden knowledge of our deepest convention secrets!
* Other staff events through the year

== Volunteer ==

Volunteers are what help keep the convention during the convention weekend!

==== Responsibilities ====

Volunteers will be asked to help with various tasks around the convention, such as:

* Assisting with panels
* Assisting with managing attendee queues
* Helping with specific areas, such as e-gaming, or registration.

Fargo CoreCon Organization Roles

2022-10-17T03:22:18Z

Adamhelsene@digitalgrail.org: Removing non-public information, cleaning up text for public wiki use.

[[Category:Fargo CoreCon]]
[[Category:Organization Hierarchy]]

== Leadership aka Consuls ==

They are responsible for overseeing departments and handling convention-wide responsibilities before, during, and after the yearly convention.

== Staff ==

Staff are what make CC go before, during, and after the convention!

=== Department Chairs ===

Department chairs are the owners of a particular area of the convention, such as cosplay, gaming, registration, etc. They should generally be at regular staff meetings, where department updates are given, and questions/issues can be addressed.

==== Responsibilities ====

Chairs are expected to help with general convention setup and tear down, coordinating with Logistics and other departments as needed to set up their department.

Typically, a department has a single chair, but exceptions can be made for co-chairs.

==== Benefits ====

* Creative control of a department!
* Complimentary membership/badge for the convention!
* Access to staff den and other staff-only areas of the convention!
* A <department>@fargocorecon.org email address!
* Other staff events through the year

=== Department Staff ===

Department staff help department chairs with a specific department. This can range from assisting with pre-convention tasks to helping out on convention weekend.

==== Responsibilities ====

Staff should attend the general staff meetings and provide updates as needed.

Staff should be available to help with set up and tear down as required by their department chair.

Staff should coordinate with their department chair to determine any tasks during the convention.

==== Benefits ====

* Helping with creative control of a department!
* Complimentary membership/badge for the convention!
* Access to staff den and other staff-only areas of the convention!
* The forbidden knowledge of our deepest convention secrets!
* Other staff events through the year

=== General Staff ===

General staff are folks who aren't part of a specific department, but are still valuable team members that can often help out in different areas as needed through the convention weekend or during pre-convention tasks.

==== Responsibilities ====

General staff will be requested to help in areas that need help during the convention. Ops can help coordinate these efforts.

General staff should be available to help during set up and tear down, and should work with the Logistics head to determine what tasks need to be done.

==== Benefits ====

* Complimentary membership/badge for the convention!
* Access to staff den and other staff-only areas of the convention!
* The forbidden knowledge of our deepest convention secrets!
* Other staff events through the year

== Volunteer ==

Volunteers are what help keep the convention during the convention weekend!

==== Responsibilities ====

Volunteers will be asked to help with various tasks around the convention, such as:

* Assisting with panels
* Assisting with managing attendee queues
* Helping with specific areas, such as e-gaming, or registration.

Category:Guest Liaison

2022-10-17T03:14:25Z

Adamhelsene@digitalgrail.org:

[[Category:General]]
[[Category:Departments]]

===Staff Only===
* [[privatewiki:Category:Previous Guests|Previous Guests]]
* [[privatewiki:Category:Artist|Artist Guests]]
* [[privatewiki:Category:Author|Author Guests]]
* [[privatewiki:Category:Cosplay|Cosplay Guests]]
* [[privatewiki:Category:MCs|Master of Ceremonies Guests]]
* [[privatewiki:Category:Musical|Musical Guests]]
* [[privatewiki:Category:Voice Actor|Voice Actor Guests]]
* [[privatewiki:Category:Other|Other Guests]]