Costume/Cosplay Contest Timeline - Revision history

Taylorvalnes@digitalgrail.org at 16:32, 13 October 2022

2022-10-13T16:32:41Z

← Older revision		Revision as of 11:32, 13 October 2022
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	{{Timelines}}		{{Timelines}}

	== Immediately after accepting the position ==		{{Immediately after accepting the position}}
	* Get access to your Convention email. contests@<convention email>
	* Read through the emails to get an idea of what sort of messages you should expect for the next year.
	* Look at information on the convention's website and notify webmaster@<convention email> of any changes or additions you would like. Make sure the costume/cosplay contest form for this convention year is active and the winners from this past year are posted.

	== 6 months before the convention ==		== 6 months before the convention ==
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	== Month of the convention ==		== Month of the convention ==
	* Validate [[Costume/Cosplay Contest SOP]], and ensure any updates are complete before the end of the first week. This will include information about how Ops/Reg/Convention heads should handle different things that may arise related to your position.		{{Timeline SOP\|Costume/Cosplay Contest SOP}}
	* Work with volunteers@<convention email> if you need someone to sit at the sign up table, and line up 3-4 volunteers to help with walk through the hallway control during the costume contest on Saturday.		* Work with volunteers@<convention email> if you need someone to sit at the sign up table, and line up 3-4 volunteers to help with walk through the hallway control during the costume contest on Saturday.

Taylorvalnes@digitalgrail.org at 15:52, 13 October 2022

2022-10-13T15:52:51Z

← Older revision		Revision as of 10:52, 13 October 2022
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	[[Category:Timelines]]		[[Category:Timelines]]
	[[Category:Costume/Cosplay Contest]]		[[Category:Costume/Cosplay Contest]]
	~~''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''~~		{{Timelines}}

	== Immediately after accepting the position ==		== Immediately after accepting the position ==

Taylorvalnes@digitalgrail.org: /* Month of the convention */

2022-10-13T14:29:10Z

Month of the convention

← Older revision		Revision as of 09:29, 13 October 2022
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	== Month of the convention ==		== Month of the convention ==
	* ~~Place your Standard Operating Procedure (~~SOP~~) in~~ the ~~SOP folder within~~ the first week ~~of this month~~. This will include information about how Ops/Reg/Convention heads should handle different things that may arise related to your position.		* Validate [[Costume/Cosplay Contest SOP]], and ensure any updates are complete before the end of the first week. This will include information about how Ops/Reg/Convention heads should handle different things that may arise related to your position.
	* Work with volunteers@<convention email> if you need someone to sit at the sign up table, and line up 3-4 volunteers to help with walk through the hallway control during the costume contest on Saturday.		* Work with volunteers@<convention email> if you need someone to sit at the sign up table, and line up 3-4 volunteers to help with walk through the hallway control during the costume contest on Saturday.

	== Responsibilities at the convention ==		== Responsibilities at the convention ==
	* You will oversee prejudging, Costume Contest and Children’s Masquerade.		* You will oversee prejudging, Costume Contest and Children’s Masquerade.
	* Make sure judges are present & ready for all parts they are involved in.		* Make sure judges are present & ready for all parts they are involved in.

Taylorvalnes@digitalgrail.org at 13:12, 11 October 2022

2022-10-11T13:12:01Z

← Older revision		Revision as of 08:12, 11 October 2022
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	[[Category:Timelines]]		[[Category:Timelines]]
	[[Category:~~CostumeCosplayContest~~]]		[[Category:Costume/Cosplay Contest]]
	''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''		''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''

Taylorvalnes at 19:10, 30 September 2022

2022-09-30T19:10:04Z

← Older revision		Revision as of 14:10, 30 September 2022
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	[[Category:Timelines]]		[[Category:Timelines]]
	[[Category:CostumeCosplayContest]]		[[Category:CostumeCosplayContest]]
	~~[[Category:General]]~~
	''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''		''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''

Taylorvalnes at 19:05, 30 September 2022

2022-09-30T19:05:55Z

← Older revision		Revision as of 14:05, 30 September 2022
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	[[Category:Timelines]]		[[Category:Timelines]]
	[[Category:CostumeCosplayContest]]		[[Category:CostumeCosplayContest]]
			[[Category:General]]
	''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''		''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''

Taylorvalnes at 18:47, 30 September 2022

2022-09-30T18:47:27Z

← Older revision		Revision as of 13:47, 30 September 2022
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	[[Category:Timelines]]		[[Category:Timelines]]
	[[Category:CostumeCosplayContest]]		[[Category:CostumeCosplayContest]]
	~~<em>~~***NOTE: These timelines are estimates, you may need to adjust for your specific convention date~~</em>~~		''***NOTE: These timelines are estimates, you may need to adjust for your specific convention date''

	== Immediately after accepting the position ==		== Immediately after accepting the position ==

Taylorvalnes: Created page with "Category:Timelines Category:CostumeCosplayContest ***NOTE: These timelines are estimates, you may need to adjust for your specific convention date == Immediately after accepting the position == * Get access to your Convention email. contests@ * Read through the emails to get an idea of what sort of messages you should expect for the next year. * Look at information on the convention's website and notify webmaster@ of..."

2022-09-30T18:47:12Z

Created page with "Category:Timelines Category:CostumeCosplayContest <em>***NOTE: These timelines are estimates, you may need to adjust for your specific convention date</em> == Immediately after accepting the position == * Get access to your Convention email. contests@<convention email> * Read through the emails to get an idea of what sort of messages you should expect for the next year. * Look at information on the convention's website and notify webmaster@<convention email> of..."

New page

[[Category:Timelines]]
[[Category:CostumeCosplayContest]]
<em>***NOTE: These timelines are estimates, you may need to adjust for your specific convention date</em>

== Immediately after accepting the position ==
* Get access to your Convention email. contests@<convention email>
* Read through the emails to get an idea of what sort of messages you should expect for the next year.
* Look at information on the convention's website and notify webmaster@<convention email> of any changes or additions you would like. Make sure the costume/cosplay contest form for this convention year is active and the winners from this past year are posted.

== 6 months before the convention ==
* Find a judging team.
* Work with Legal to have a contract laid out for the judging team. Approval by convention heads is needed before sending/signing the contract.
* Confirm who is going to emcee the contest this year. If it will be The Kamikaze Snowmen, confirm with them(or guest department) that this will work.
* Brainstorm about ideas for prizes. Work with the merch department.
* Get a budget from the Treasurer.

== 5 months before the convention ==
* Request the convention dates off from work. It’s suggested you also take the Monday following the convention off as well.
* Email graphics@<convention email> with any graphics or posters you need at the convention.
* Write a blog/post and send it to Blogs/Social Media regarding the upcoming contest.

== 4 months before the convention ==
* Work with scheduling@<convention email> to find times for prejudging and finalize prizes for the contest.
* Send your event order to hotel@<convention email> by 3 months before con.
* You will need a table for sign up.

== 3 months before the convention ==
* If there is to be a Children’s Masquerade then meet with the Youth Coordinator to discuss Children’s Masquerade. Talk about prizes and who is going to emcee Children’s Masquerade.
* If you are doing garment bags, talk to logistics@<convention email>/merch so they can get them ordered
* Make sure to send the title of each category.

== 2 months before the convention ==
* Write a paragraph about the main programming costume/cosplay contest, kid’s masquerade (if there is to be one), locations, and hours. Send it to programguide@<convention email> and scheduling@<convention email> '''by the 15th of this month'''.

== 1 month before the convention ==
* Finalize all prizes and make sure Merchandising knows exactly what you are using and how much of it.
* Send anything you need announced during opening and closing ceremonies including slides to Ceremonies Lead by the '''end of this month'''.
* Send the judges a list of everything they need to be a part of for judging (times, rooms, days, etc)

== Month of the convention ==
* Place your Standard Operating Procedure (SOP) in the SOP folder within the first week of this month. This will include information about how Ops/Reg/Convention heads should handle different things that may arise related to your position.
* Work with volunteers@<convention email> if you need someone to sit at the sign up table, and line up 3-4 volunteers to help with walk through the hallway control during the costume contest on Saturday.

== Responsibilities at the convention ==
* You will oversee prejudging, Costume Contest and Children’s Masquerade.
* Make sure judges are present & ready for all parts they are involved in.