2026 Q1 Meeting (March)

15 March 2026, 4:30PM

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Agenda

1. Call to Order: 4:41pm
   1. Confirmation of quorum
      1. Board members in attendance: Lisa Janson, Alec Janson, Adam Helsene, Taylor Valnes, Celton Seelig, Rose Zavislak
      2. Liaisons: Emi Jacobson, Brian Bertsch
      3. Other in attendance: AJ Jacobson, Cassandra Spade, Cassy Tufty, Stan Kwiecien
2. 2026 Q4 Minutes Approval – Taylor moves, Rose seconds, motion passes
3. Reports
   1. Remarks from chair
      1. ND 501c certification completed and submitted to ND SOS
   2. Treasurer
      1. QuickBooks
         1. General tracking of funds and finances
         2. Categorization and receipt upload other benefit
         3. Categories being created, mainly CoreCon side to finalize
         4. Budgeting against specific departmental areas
      2. Taxes & Accounts
         1. Penalty paid as per IRS requirement
         2. Current account balance approximately $57000
         3. dCON account currently below threshold for maintenance penalties
         4. Likely additional penalty from IRS incoming due to delayed 990 filings
      3. Eventeny
         1. Eventeny 2026 payment remitted
         2. Lawyer 2026 payment remitted
4. Old Business
   1. Modified bylaws for approval
      1. Motion to vote
      2. For: All not otherwise noted
      3. Against: None
      4. Abstain: Cassandra Spade
   2. Digital Grail bank account approved account holders alignment
      1. Paperwork to be recovered
   3. Conflict of Interest form
      1. Tabled to Q2
   4. Guest Contract language alignment discussion and proposal to develop
      1. Taylor in favor of further alignment
      2. Anime Fargo form improved over original CoreCon version
         1. 2026 CoreCon contracts complete
         2. Updates for 2026 AF contract ongoing
      3. Need to confirm integration into Eventeny, Rose to discuss with Taylor
      4. Potential separate convention headers
      5. 2026 Q2 update requested
   5. Winter Gala
      1. Cake opinions noted
      2. Location is good, date likely to be moved earlier
   6. Official Seal & Letterhead
      1. Alec moves to begin creation of seal & letterhead; Emi seconds
      2. 2026 Q2 update requested
   7. Board Election
      1. Nominated Persons:
         1. Rose Zavislak
         2. Adam Helsene
      2. With only two open positions: Taylor moves to approve the slate to the two open positions. Lisa seconds.
         1. Approved by unanimous consent.
      3. Positions for 2026:
         1. President: Lisa Janson
         2. Vice President: Taylor Valnes
         3. Treasurer: Adam Helsene
         4. Secretary: Alec Janson
         5. At Large: Rose Zavislak, Celton Seelig
5. New Business
   1. Combined Digital Grail charity for all conventions
      1. Emi raises timing concern for picking for AF, given lead time
      2. Taylor raises concern for audience and fitness, plus potential excessive focus on a single charity
      3. Rose notes incoming charitable giving is often on a per-organization basis, not per-event, so aligns with general practice
      4. Emi mentions fitness of items for a specific event may lead to better alignment for each, and especially for duplicate items
      5. Taylor raises logistical questions from standard practice vs. proposed practice, especially given low attendance at DG meetings, as well as timing concerns for the choice in proximity to the event
      6. Corecon does not have a dedicated charity head and AF charity heads do not have the time available to run that department
      7. Stan raises question of how the pitch works for charities; Emi clarifies the team always indicates the final charity for donors
      8. Taylor motions to table until 2026 Q2 following discussion with both AF and CC convention staff. Alec seconds. Motion passes via UC.
6. Open Forum
   1. None
7. Close – Alec moves to close, Stan second, motion passes via UC.
8. Meeting Adjourned: 6:00p